Regular Active Membership shall be as defined in Article II, Section 1A of the Constitution, and such other provisions of these By-Laws as may apply. (Revised March 1977)

Junior Active Membership shall be as defined in , Article II Section 1B of the Constitution and such other provisions of these By-Laws as may apply. In addition, Junior Members must obtain and maintain the sponsorship of a Regular Active Member and must submit, prior to election to membership, a statement of responsibility signed by their parent or guardian accepting responsibility for all actions of the Junior Member while on Club property or while engaged anywhere on a Club sponsored project. In addition, Junior Members can obtain a key to the club with the approval of the Board of Directors. (Revised January 1995)

As a requisite for maintenance of Regular Active or Junior Active membership in good standing, all such members will be required to participate in not less than three-fourths, (3/4), of all sanctioned club activities during a calendar year. This three-fourths, (3/4), rule does not apply when a written letter of intent stating the member will be absent for a specific period of time is given to the Member- At-Large for action by the Board of Directors. All other conditions of the By-laws must also be met. (Revised January 1995)

     A.   The member shall apply to the Board of Directors for Inactive Status in writing, fully 
          explaining the reasons for the request.  (Revised  January 1995) 

     B.   The Board of Directors shall consider the request based upon compelling  reasons such 
          as extended absence, illness, interference with job responsibilities, but not limited to 
          the foregoing.  (Revised  March  1977) 

     C.   If, in the opinion of the Board of Directors the request is warranted, and by surrendering 
          all club property and by paying all outstanding debt to the club, the Board of Directors 
          may grant Inactive Status for a period not exceeding two, (2), years. Any request for 
          extension beyond  that period shall be approved by a majority of voting members.  A 
          person on Inactive Status who does not return to Active Status on or before expiration 
          of his granted inactivity, shall be considered to have voluntarily resigned. Failure of an 
          Inactive member to maintain their financial obligations to the Club, as  defined 
          elsewhere herein, shall constitute cause for involuntary termination of membership. 
          (Revised January 2002) 

     D.   Members    in Inactive Status may not hold office. (Revised March    1977) 

Honorary members, as defined in Article 11, Section 1D, of the Constitution may not hold any office in the Club. (Revised March 1977)

Associate Members, as defined in Article II, Section 1E of the Constitution, may not hold any office in the Club. They will be required to participate in some organized activity or project of the Club to the extent of a minimum often, (10), times a year. This may include any activity such as meetings, work sessions, field trips, etc., but not limited to the foregoing. They may not participate in more than one half, (1/2), of all Club activities without qualifying for and applying for Active Membership. (Revised March 1977)

Total Active (Regular, Junior, Probationary Regular, and Probationary Junior) membership in the Club shall be limited to thirty, (30), persons. This provision shall not act to prevent the reinstatement of Associate or Inactive Members, but no new Active memberships shall be created while the total remains at thirty or more persons. (Revised June 1989)

Persons interested in joining the Club shall contact the Board of Directors and complete a written application for membership. Upon approval of the application by the Board of Directors, each candidate for Regular Active, Associate or Junior Active membership will be required to undergo a probationary period of six, (6), months. This period shall extend from date of approval by the Board of Directors to the first regular or special meeting following the end of the probationary period. This candidate will pay regular dues during their probationary period as stated in Article Ill, Section 1. (Revised January 2002)

Following application and review by the Board of Directors, each approved candidate for Junior Active Membership shall be required to undergo a probationary period of six (6) months. The period shall extend from the time of acceptance by the Board of Directors to the first regular or special meeting after the end of the probationary period. The Candidate will pay dues during their probationary period as stated in Article Ill, Section I. (Revised January 1995)

Upon completion of the probationary period for candidates, the Board of Directors shall recommend acceptance or rejection of the Candidate. An election shall be held as described elsewhere herein. (Revised March 1977)

In the event of rejection of the Candidate, all fees paid by the candidate during the probationary period shall be refunded. (Revised January 1995)

An Initiation Fee of Ten Dollars, ($10.00), plus Five Dollars, ($5.00), Badge charge shall be due and payable within Thirty, (30), days upon election to membership in Active categories; An initiation fee of Five Dollars, ($5.00), in Associate Categories. An Active Spouse Member pays an initiation fee of $6.75 (about 2/3), plus the Badge Charge. (Revised June 1989)

Conferring of active membership shall be subject to all other applicable provisions of these By-Laws. (Revised March 1977)

At the discretion and recommendation of the Board of Directors, a motion may be entertained, subject to approval of the voting members, for the extension of the probationary period of any person, for a term not to exceed the length of one original term. (Revised November 1997)

A member who resigns in good standing may be readmitted without the probationary period upon application to and recommendation by the Board of Directors and subsequent approval by a two-thirds, (2/3), vote of voting members present at the first regular or special meeting following the application. The member will be required to pay the Ten Dollar, ($10.00), initiation fee. All previous months of regular active membership in good standings shall count toward eligibility for elected office. The number of months of previous regular active membership will be declared at the time of reinstatement. (Revised November 1997)

A member who has been dismissed for cause may be readmitted upon application to and approval by the Board of Directors, settlement of all outstanding obligations to the Club, if any, and by compliance with the provisions applicable to new members described above. They may not be readmitted under provisions of Section 8 above. (Revised November 1997)

A Junior Active Member shall automatically become a Regular Active Member on attaining their eighteenth birthday. (Revised January 1995)

All Members shall pay a dues fee per month. Regular Active dues is Twenty Dollars, ($20.00), and Junior Active dues is one-half, (1/2), of the Regular Active Member's dues. Fees may be paid in advance. (Revised March 1, 2022)

Inactive Members shall pay a fee of one-half, (1/2), of one, (1), month of the Regular Active Member's dues annually payable in advance of granting of such status, and on the anniversary of same. See Article 1, Section 4C. (Revised March 1, 2022)

Associate Members shall pay a dues fee of one-half, (1/2), of the regular dues per month. Fees may be paid in advance. See Article I, Section 4C. (Revised January 2002)

Any member may voluntarily terminate their membership in good standing by stating their intentions in writing to the Board of Directors, surrendering all assigned keys and club property, and by paying all outstanding debt to the Club. (Revised November 1997)

If, in the opinion of the Board of Directors, and a majority of the voting members, a member, of any class, carelessly, or willfully, neglects to perform their duties and/or maintain their responsibilities toward the Club and other members, then, upon passage of a resolution to this effect, said member shall be formally notified, in writing, of dereliction. A second determination of status shall be made at the end of one month following the notification. If, at that time, a two-thirds (2/3) majority of voting members determines that the offending member has not improved their ways, their membership is terminated. (Revised November 1997)

A regular active member in good standing is eligible to vote when dues are in arrears no more than one, (1), month. See Article I, Section 3. (Revised January 2002)

      A.   After being in the club as a regular active member for a period of three, (3), years one 
           will be eligible to run for any office. (January 1995) 

      B.   Candidates for President, Vice  President, Treasurer and Member-at-Large must have 
           served in an appointed capacity (i.e. Superintendent or as Secretary) for a period of 
           one calendar year before election.  (January  1995) 

The President will be the principle Executive Officer of the Club, and its spokesman. The President will enforce the Constitution, By-Laws, and other rules of this Club, either directly, or through elected or appointed subordinates, shall announce decisions of the Board of Directors, both administrative, and with respect to Club operations, create special committees as the need arises, insure that all officers perform their duties, and assist them with advice as applicable, and to conduct all business meetings. (Revised November 1997)

The Vice-President will assume the duties and responsibilities of the President in the absence of the latter, and shall perform such other duties as the President from time to time may direct. The Vice-President shall serve as the Program Chairman for the Club, shall maintain a permanent record of all gifts and donations to the Club. (Revised January 2002)

The Secretary will keep permanent minutes of all regular and special business meetings, in triplicate; one copy for the President, one copy for the permanent record and one to post on the club bulletin board. After five, (5), calendar years or at the end of the secretary's term, whichever comes first, all meeting minutes are to be given to the Club Historian for permanent safe keeping. The Secretary will publish and distribute Club rosters, the Constitution and By-Laws, and ensure that each member has a copy and will prepare all official correspondence of the Club. (Revised January 2002)

The Treasurer will be responsible for the collection and safekeeping of all monies. The Treasurer will promptly notify all members who fall behind more than one month in payment of dues. This officer will prepare and present a quarterly financial report to the Club and issue payment for all purchases made under authority of these By-Laws. (Revised January 2002)

The Member-at-Large represents the general membership at Board of Directors Meetings. This officer keeps attendance and status records of the general membership, accepts and processes new membership applications, as well as notifications of intent to go inactive etc. (January 1995)

The Board of Directors will make all decisions pertaining to the operation of the Club, discipline, relationships to other persons and organizations, and all other actions normally applicable to a governing Board of Directors when the Club is not in business session as a Committee of the Whole. The greater part of the responsibility for the welfare of the organization is reposed in this group of officers. The Board of Directors will have the duty to appoint all superintendents except the General Superintendent. (Revised November 1997)

Whenever the Board of Directors meet, notes shall be taken of the meeting and posted on the bulletin board for thirty, (30), days, after which they will become notes of the next Regularly Scheduled Quarterly Business Meeting. (Revised January 1995)

The General Superintendent will be responsible for the overall performance of the organization as a Model Railroad, both in construction and operating phases. The General Superintendent will directly supervise the Division, Branch, and Staff Superintendents in the performance of their duties and will be in over-all control during operating sessions. (Revised January 1995)

The Division and Branch Superintendents will be responsible for the entire area under their control and will prepare, plan, construct and maintain trackage, scenery and other salient features of the layout. They will maintain current work assignments for all members under their control and will take steps to insure satisfactory performance of work. They are responsible that their areas will be in ready condition for all operating sessions. (Revised March 1977)

The Rolling Stock Superintendent will insure that the Club's rolling stock is maintained in good operating order. The Rolling Stock Superintendent will be responsible for acceptance of all stock donated to the Club, and that it meets all standards. Will assemble, or cause to be assembled, the establishment and maintenance of Club rolling stock paint schemes and lettering. (Revised January 1995)

The Motive Power Superintendent will inspect and test each locomotive to be operated on the club layout certifying that said locomotive meets the minimum requirements of the club. The Motive Power Superintendent will have the power to approve or reject an engine for operation and that decision is final. The motive power superintendent will maintain a roster of approved engines, will ensure that each member has at least one approved locomotive, and will issue Cincinnati Northern Locomotive roster numbers to member owned Cincinnati Northern Locomotives. No locomotive may be placed on the layout for an operating session without approval from the motive power superintendent. (Revised January 1995)

The Structure Superintendent will be responsible for the planning, construction, and maintenance of structures. No structure may be constructed without approval from the structure superintendent. Structures may not be placed on the layout without inspection by and approval from the Structure Superintendent. (Revised March 1977)

The Board of Directors shall have the right to appoint, as needed, such other Staff Superintendents as may be needed to carry out the functions of building and operating the Club layout. (Revised November 1997)

Any elected officer may, for cause, be impeached and removed from office. If, in the opinion of a majority of voting members an officer is negligent, or willfully fails to perform appointed duty, the officer may be withdrawn in the following manner. The majority shall adopt a resolution to the effect that the officer fails to perform duties satisfactorily and shall promptly notify the officer in writing, of their action. If, after a period of one month, the majority of voting members decides that the officer has not improved performance a second majority vote shall remove that office from office. Action under this Article shall not prevent a member from being expelled under provisions of Article IV of these By-Laws, if such action is merited in addition to impeachment. (Revised January 1995)

The Board of Directors, acting on its own responsibility, shall have the authority to authorize purchases in value up to One Hundred Twenty-Five Dollars ($125.00) without prior approval. (Revised August 2015)

Superintendents shall have authority to authorize purchases of construction and maintenance supplies to the value of Twenty-Five Dollars, ($25.00), without prior approval. (Revised July 1997)

All single purchases in excess of the values stated in Sections 1 and 2 above shall be made only upon approval of a majority of voting members. (Revised March 1977)

Unless so authorized by the Board of Directors, and approved by membership, no Officer, agent or employee shall have any power or authority to bind the Corporation by any contract or engagement or to pledge its credit or render it liable for any purpose or to any amount.

      A.   Contracts  - The Board   may authorize any Officer or Officers, agent or agents, in addition to 
           those specified in  these By-Laws,  to enter  into any contract or execute    and deliver any 
           instrument  in the name  of and on behalf of the Corporation,  as contract or instrument  has 
           been  approved  by  the   membership,  and  such   authority may  be general  or  confined to 
           specific instances as  approved by   membership. 

      B.   Investments  -  The funds of the  Corporation may  be  retained in whole or in part in cash or 
           be  invested and  reinvested from time to time in such property, real, personal or otherwise, 
           or stocks,   bonds  or other securities,  by the  Board of  Directors,  as  approved   by the 
           membership,   as may    deem desirable,  and  such authority  may be general  or  confined to 
           specific instances as  approved by   membership. 

No member shall operate or handle equipment and other property belonging to another member without prior approval, excepting that the placing of locomotives and rolling stock on the layout in preparation for operating sessions shall constitute implied permission to operate same in a responsible manner. (Revised March 1977)

Members, by accepting such status, indicate willingness to observe all rules and regulations of the Club, and to conduct themselves in a responsible and acceptable manner while on the Club premises, or while engaged in a Club activity elsewhere. Gross infraction of the letter or spirit of this provision shall constitute grounds for punitive action by the Board of Directors against the offending member, including, but not confined to fines and/or suspension. Continued disregard for the safety or sensibilities of members shall constitute ground for action under Article IV, Section 2, of these By-Laws. (Revised November 1997)

No member shall make any major modifications of the layout without prior approval of the Board of Directors. No member shall make any change that will remove a portion of the layout from operating status without prior approval of the Superintendent. (Revised November 1997)

Members shall at all times practice care in their treatment of the physical facilities of the Club rooms, which are not Club property. The last person off the premises during any session is responsible for turning off lights, heat, layout 110V outlet power, and disconnecting any device that might cause a fire if left unattended, and appropriately locking all required facilities. (Revised January 1995)

Members are responsible for the conduct of any guests they may bring to the premises. (Revised March 1977)

Only Regular Active Members shall be entrusted with keys to the Club rooms, however, this privilege may be extended to Associate Members, on an individual basis, at the discretion of the Board of Directors. (Revised November 1997)

Each Regular Active Member, within six, (6), month of their election, shall permanently donate to the Club one of the following:

       1) Twenty Dollars, ($20.00), in cash, 
       2) Five, (5), pieces of rolling stock, 
       3) An equivalent  value in structure(s), 
       4) Any combination  of the preceding  with its approved  equivalent. 

The member shall consult the Rolling Stock or Structure Superintendent prior to making donations and shall not make a donation without prior approval. Active spouse members are to be exempted from having to donate the above. (Revised January 1995)

Each Associate member, within six, (6), months of their election, shall permanently donate to the Club one of the item(s) as mentioned in Article XI, Section 1. (Revised January 1995)

Each Associate member applying for their first Active Membership is required to pay the difference in Initiation fee between an active membership and an associate membership. Additionally, they will meet with the six, (6), month obligations of a regular active member with regards to Article XI, Section 1. (Revised January 1995)

These By-Laws may be amended at any meeting of the Club by a two-thirds, (2/3), vote of the voting members present. (Revised March 1977)